APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University is seeking a candidate for an Administrative Assistant- Senior Support in the Office of the Associate Dean for Educational Equity and the Sustainability Office in the College of Earth and Mineral Sciences (EMS) .

This position provides primary support for all aspects of the Educational Equity office, working in collaboration with the Associate Dean for Educational Equity and the Coordinator of Multicultural Affairs to coordinate a variety of administrative and office operations such as handling the day-to-day duties of the office; acting as the liaison between the office and College program offices; maintaining records; coordinating events, programs, and meetings; compiling and analyzing data; composing and editing reports and presentations; managing calendars and schedules; greeting and providing assistance to visitors; and supervising any wage payroll or work study students.

For the Sustainability Office, this position will serve as the lead in representing EMS in the University's Sustainable Labs program and coordinating EMS Green Teams. This position is responsible for demonstrat ing a strong commitment to inclusionary practices which support diversity, equity, inclusion, and belonging throughout all aspects of the position.

Primary duties include office management, reception, event and meeting planning, student support, administrative support, scheduling, coordinating communications, note taking, researching, and producing reports, and representing the offices in various committees and events.

The successful candidate will be responsible for the following: 

• Provide leadership to the planning and facilitation of support activities for the offices.

• Serve as the first point of contact with the offices and establish a welcoming and inclusive atmosphere.

• Respond to routine and moderately complex questions/issues concerning unit/University policies, processes, and procedures from internal and external contacts.

• Create and maintain files, databases, and reports, with meticulous precision.

• Generate, prepare, and maintain reports and spreadsheets.

• Compile and organize information to develop agendas, meeting materials, and reports and newsletters.

• Arrange meetings; organize workshops, lead coordination and planning of special events, conferences, and other functions.

• Support the planning and coordination of moderately complex projects.

• Serve on various committees; prepare agendas, take and compose minutes.

• Develop website content and maintain web pages.

• Develop biannual EMS Sustainability newsletter.

• Assist in the supervision and training of students and assigned support staff.

• Serve as a resource to others on a variety of subjects.

  The Pennsylvania State University and the College of Earth and Mineral Sciences are committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission. We understand that our shared future is guided by basic principles of fairness, mutual respect, and commitment to each other. In the College of Earth and Mineral Sciences, the Office of the Associate Dean for Educational Equity provides leadership for achieving this vision.

  Education and Experience:

  This position requires an Associate Degree and four plus years of related experience, or an equivalent combination of education and experience.

  The Administrative Support Assistant will be a highly detailed-oriented and organized individual who will provide direct administrative and professional support with utmost accuracy . This position will perform complex tasks with minimal supervision. Experience with office management, managing complex projects, working with diverse student populations, producing graphics in PowerPoint and Excel, and organizing events is preferred.

  Application Instructions:

  Interested candidates should submit a cover letter describing their interest in the position and provide evidence, either woven through their application materials or as a separate diversity statement, of a commitment to fostering diversity, equity, inclusive excellence, and belonging and of engagement which creates an inclusive environment in their department/workplace.

  Additional Information:

This position requires the following clearances: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time (18 days per year; accrued on a monthly basis), sick time (12 days a year; accrued on a monthly basis) and paid holidays (14 per calendar year). Please visit https://hr.psu.edu/current-employee/benefits for more detailed information.

The salary range for this position, including all possible grades is:

$42,100.00 - $61,000.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

Hotlines

University Park, PA