IT Finance & Vendor Management Analyst

Date:May 17, 2024

Location: Honolulu, Hawaii (HI), US, 96813

Company: hawaiianel

We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

Posting End Date: at 11:59PM HST

BRIEF POSTING DESCRIPTION:

The P EV ENTERPRISE PORTFOLIO & BUSINESS SERVICES Department of the P ENTERPRISE ARCHITECTURE & PLANNING Division at Hawaiian Electric Company has 1 Management vacancy available. (Role: Professional)

JOB FUNCTION:

Provides contract administration support to negotiate information technology (IT) contracts and vendor service level agreements (SLAs) to ensure accuracy and appropriateness in conjunction with project stakeholders, develop requests for proposals (RFPs). Manages vendor partnerships and ensures compliance with contracts and SLAs. Supports the ITS forecasting and budgeting processes, manages its output measures and the ITS Costing system.

ESSENTIAL FUNCTIONS:

• *35% Provides contract administration support for ITS Department, which includes, but not limited to creating requisitions, tracking and monitoring contracts, initiating and preparing renewals of existing non-negotiated contracts, creating requisitions to establish service orders, and ensuring appropriate dollar levels are available for invoice payment. Ensures ITS contracts and SLAs are properly executed and all documents have been received. Reviews invoices for contractual and service level accuracy. Investigates and resolves invoicing and payment discrepancies. Reviews contracts for on-going cost savings. Assures legal and risk management compliance.

• *25% Supports the ITS forecasting and budgeting processes. Works closely with the IT finance group and other stakeholders in developing and justifying the O&M and capital forecasts. In conjunction with the budget analyst and other stakeholders, assist in analyzing cost reports and define areas requiring attention and developing variance explanations. Establishes within accounting guidelines, the standards for the accounting treatment of computer, office and telecommunications hardware and software acquisitions and disposals. Provides information for rate case support.

• *15% Manages the partnerships with vendors. Establishes and ensures good vendor relations. Communicates positively with vendors to ensure contractual and SLA compliance and negotiates and resolves non-compliance. Interacts with other department and customer stakeholders in the vendor relationship, providing synergies for cost savings.

• *15% Researches and reconciles costs to ensure charges are costed accurately. Prepares purchase history reports. Develops, prepares and reconciles statistical data reports.

• *10% Establishes procedures, processes and innovative ways to improve the efficiencies of FVM. Keeps abreast of new and current technology on computer, office and telecommunications products and services.

• Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.

  BASIC QUALIFICATIONS:

  Knowledge Requirements

• Working knowledge of the principles of information, office and telecommunications technology normally acquired through college level courses or equivalent experience.

• Working knowledge of data processing and end-user computing principles.

• Thorough knowledge of forecasting and budgeting methods and systems.

• Thorough knowledge of contract negotiations and vendor management.

• Working knowledge of information systems, telecommunications, and workstation/PC technologies (hardware, software and connectivity) desirable.

• Basic knowledge of general accounting principles, utility accounting principles, and rate making processes.

  Skills Requirements

• Ability to remain flexible in a demanding work environment and adapt to rapidly changing priorities.

• Demonstrated leadership skills.

• Ability to work with a variety of individuals at all levels both internal and external - occasionally dealing with sensitive, difficult, or confrontational issues.

• Excellent verbal and written communication skills.

• Strong interpersonal skills to influence and persuade various groups or individuals and provide excellent customer service.

• In-depth analytical, organization and conceptual skills to handle various projects and programs.

• Demonstrated ability and motivation to learn new tools and products independently.

• Demonstrated negotiation skills.

• Must have or qualify for a current State of Hawaii and HECO driver’s license to be able to attend off-site meetings and perform inspections of potential maintenance vendor sites.

  Experience Requirements

• Multiple years (5-7) of related work or business experience preferably in contract negotiation/service level agreements, vendor management or a closely related field.

• Multiple years (5-7) of experience with personal computers, proficient with word-processing and spreadsheet products.

• Several years (3-5) of exposure to information systems, LAN environments and telecommunications.

  Role: Professional

  Number of Vacancies: 1

  Location: Honolulu – Oahu

  Hiring Range: The hiring range for the IT FINANCE & VENDOR MANAGEMENT ANALYST [Req ID 9047] position is $76,500.00 to $97,600.00. The person selected will be placed according to his/her skills and qualifications.

  About Hawaiian Electric Companies

Hawaiian Electric Companies provide electricity and services to 95 percent of the state's 1.4 million residents. The company is also one of the state's leading employers and a major contributor and supporter of community and educational programs.

The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come. Visit us athttp://hawaiianelectric.com.

Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position.

Applicant Certification

By submitting an application for the position, candidates:

1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;

2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;

3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;

4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and

5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates' background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.

   EEO Statement

Hawaiian Electric Companies is an equal employment opportunity/affirmative action employer. We actively seek diversity among our employees. We do not discriminate on the basis of age, race, color, religion, sex/gender (including gender identity/expression), ancestry/national origin, disability, marital status, arrest and court record, sexual orientation, pregnancy, veteran status, genetic information, domestic or sexual violence victim status, or other protected categories in accordance with state and federal laws. We further encourage individuals with disabilities, minorities, veterans and women to apply.

Hawaiian Electric Companies complies with Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) 543-4848.

Affiliate Disclaimer

Hawaiian Electric Company, Inc., Maui Electric Company, and Hawaii Electric Light (“Company”) are Hawaii Public Utilities Commission (“PUC”) regulated companies. The disclosure relating to Affiliate Transaction Requirements that follows is made pursuant to the PUC’s Decision and Order No. 35962, issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019 in Docket No. 2018-0065.

By submitting your application, you understand and acknowledge that, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate, said Affiliate will be required to make a one-time payment to the Company in an amount up to twenty-five percent (25%) of your base annual compensation.

In addition, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate or an Affiliate-Related Entity, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Company or work on the same matter that you worked on while with the Company.

Affiliate is defined as “any person or entity that possesses an ‘affiliate interest’ in a utility as defined by section 269-19.5, Hawaii Revised Statutes (“HRS”), including a utility’s parent holding company, except as otherwise provided by HRS section 269-19.5(h).”

Affiliate-Related Entity is defined as “a third party that provides electricity-related services in a regulated utility’s service territory that has a material financial, operational, or ownership interest with an unregulated affiliate of the utility and of whom the utility has reasonable knowledge.”

For a current list of all Affiliates and Affiliate-Related Entities, please see:

https://www.hawaiianelectric.com/about-us/key-performance-metrics/financial/affiliate-transactions

This list may be amended, updated or revised from time to time without notice.

Nearest Major Market:HonoluluNearest Secondary Market:Hawaii