Posting Detail Information

Working TitleGraduate Coordinator

Position LocationFort Collins, CO

Work LocationPosition is fully in-office/in-person

Research Professional PositionNo

Posting Number202400712AP

Position TypeAdmin Professional/ Research Professional

Classification TitleProf/Indiv Contrib II

Number of Vacancies1

Work Hours/Week40

Proposed Annual Salary Range$50,000 to $55,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date07/01/2024

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on06/02/2024

Description of Work Unit

The Chemical and Biological Engineering program at CSU has had a record of very high-quality education and research since its inception in 1977. There are currently 400 undergraduate and 25 full time graduate students in the program, 14 tenure-track faculty, and two full time non-tenure track faculty. All of the tenure-track faculty members hold at least one joint appointment in departments or schools inside and outside the college, and in that capacity, advise an additional 30 PhD students in chemistry, cell and molecular biology, biochemistry, biomedical engineering, molecular, cellular, and integrative neuroscience, and materials science and engineering. The Department has integrated both chemical and biological sciences into our undergraduate curriculum and offers one of the only ABET -accredited Chemical and Biological Engineering BS degrees in the country. Our faculty are engaged in exciting research work, with emphases on bioenergy, biochemical and biomedical engineering, experimental and computational systems biology, synthetic biology and metabolic engineering, bioanalytical devices and microfluidics, polymer science, and biomaterials. Further information is available by contacting the search committee cbe_search@engr.colostate.edu.

Colorado State University (http://www.colostate.edu) is a public, land-grant University, encompassing 57 academic departments in 8 colleges, housing more than 72 majors and 105 graduate degree programs. In addition, the University has established numerous interdisciplinary programs, including the School of Biomedical Engineering, the School of Advanced Materials Discovery, and the School of Global Environmental Sustainability. Total undergraduate enrollment is approximately 25,500, plus 7,500 graduate students. The graduate student enrollment in the Walter Scott, Jr. College of Engineering is approximately 970, with 2,400 full-time undergraduate students. Research expenditures at the University in 2021-22 totaled over $447 million. The University is located in Fort Collins, a friendly city of 170,000 located at the foot of the Rocky Mountains at an elevation of approximately 1500 m. Fort Collins was named one of six national “Places of Innovation” by the Smithsonian National Museum of American History, and Colorado State University was designated by the Association of Public Land-Grant Universities as an Innovation and Economic Prosperity University for its impact on economic development. Fort Collins is consistently ranked among the “Best Places to Live” in the U.S. by Forbes, Buzzfeed, Livability.com, and other sources, with an excellent public school system, an impressive selection of restaurants and quality fine arts programs, and the resources of Denver approximately an hour drive away. The campus is also an hour drive from Rocky Mountain National Park and has ready access to thousands of square miles of forest and mountains with exceptional outdoor recreational opportunities. Numerous national and internationally renowned ski resorts in Colorado are also readily accessible from Fort Collins.

The Department of Chemical and Biological Engineering offers a curriculum based in math, science, and engineering to give our graduates a well-rounded education with a depth of knowledge that prepares them for the many different engineering opportunities available on graduation. Our graduates go on to work in biotechnology, biomedical, microelectronics, environmental consulting, petroleum, chemical, food, pharmaceutical and other private sector industries and with government agencies.

The mission of the Department is to educate future leaders in chemical and biological engineering who effectively combine their broad knowledge of mathematics, physics, chemistry and biology with their engineering analysis and design skills for the creative solution of problems in chemical and biological technology and for the synthesis of innovative processes and products. We embrace and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

Position Summary

The individual in this position will report to the Department Head of the Department of Chemical and Biological Engineering ( CBE ) in the Walter Scott, Jr. College of Engineering ( WSCOE ) and support the educational mission of the CBE Department. This position will primarily focus on managing the department’s graduate programs (ME, MS, PSM , PhD) at 0.6 FTE and will also involve some department administrative duties at 0.4 FTE .

Graduate Coordinator (0.6 FTE )The Graduate Coordinator position in Chemical and Biological Engineering is a 12-month, full time Administrative Professional position. This position plays a critical role in departmental efforts to provide quality graduate programs and exceptional advising. This coordinator must have a strong dedication to the department and its students, and demonstrate the ability to think creatively, analytically, and strategically to create programs and systems, to solve problems independently and creatively and effectively supervise operations of the graduate program.

This coordinator will oversee the application and admissions process for the graduate programs, and provide data and analyses to determine the annual admissions goals of the department. This position provides credential evaluations and degree audits of graduate applicants verifying accuracy and completeness of credentials, with respect to admission decisions for graduate programs. This individual will review graduate applications and facilitate admissions decisions; monitor the applicant database; and resolve issues or problems. Experience with up-to-date database records and correspondence are a requirement of the position.

This position will be responsible to research and summarize data for reports and periodic reviews regarding prospective, admitted, and matriculating students to maximize effectiveness of recruiting efforts, and maintain records and historical data for easy retrieval. The successful candidate will need to interpret requests for information and answer inquiries or direct appropriately, determine the urgency of communication, and initiate and compose appropriate correspondence. They will have a strong dedication to students and demonstrate the ability to think creatively, analytically, and strategically. The successful candidate will have the ability to work independently, exercise discretion in interpreting and applying policies and procedures, and have the capacity to coordinate multiple priorities effectively and efficiently. The ideal candidate will be a highly organized, motivated, and confident individual who has excellent written and oral communication skills. The successful candidate will have demonstrated experience working with confidential information and diverse populations.

Some weekend and evening work will be required.

Department Administration (0.4 FTE )The duties associated with department administration focus on effective and efficient running of department operations. These responsibilities include coordinating the seminar series each semester; managing the AIChE students organization budget, and acting as an unofficial advisor to the AIChE student chapter; supporting senior design teams by placing orders for materials, and managing each group’s budget – see below. Effective event planning for the department may include the senior design reception, graduate applicant visit day, new graduate student welcome, and assisting with conferences. This position arranges catering, books rooms, and ensures events stay within budget.

In addition to a competitive salary, Colorado State University provides gender-neutral paid parental leave; housing assistance programs; dual career and relocation assistance; support for teaching, research, and faculty development.

Required Job Qualifications

• Bachelor’s degree in Counseling, Student Affairs, Education, STEM , or related field

• One (1) year of experience working in a student services environment

• Experience advising, counseling, and/or guiding student development

• Demonstrated ability to do detailed work, to coordinate multiple projects and administrative tasks effectively and efficiently, and to meet deadlines in a fast-paced work environment

• Demonstrated ability to rapidly learn new systems and policies and recognize and communicate the impact of changes.

• Proven ability to work collaboratively in a team-oriented environment

• Proficient in standard office word processing, spreadsheet, and presentation software

• Strong professional communication skills; including writing, interpersonal, presentation and technical/computer skills

• The successful candidate must be legally authorized to work in the United States by the proposed start date. The Department will not sponsor a visa for this position.

Preferred Job Qualifications

• Experience advising, counseling, and/or providing support to students in STEM discipline(s)

• Familiarity with university information systems (such as Aries, DARS , Ramweb, etc.) and policies (such as registration, probation, withdrawals, etc.)

• Demonstrated experience working with confidential information and knowledge of FERPA and other relevant laws regarding student records

• Oral and written fluency in English and Spanish

• Demonstrated experience in public speaking

• Demonstrated experience in recruiting and tracking prospective students

• Exposure to engineering through a higher education engineering environment, or in an industrial setting

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty CategoryGraduate Advising

Duty/Responsibility

• Understand and communicate curricula to prospective and enrolled students in graduate certificate programs and the following advanced degree programs: Master of Engineering, Master of Engineering online, Master of Science, Professional Science Master’s, and PhD.

• Work with the department head and Graduate Affairs Committee chair to create and execute successful recruiting strategies and retain students in the graduate program

• Guide graduate students, residential and online, through their graduate program from recruitment to graduation

• Convey accurate and current graduate program information to future students

• Manage and maintain all graduate student records and files and communicate with the graduate school, registrar, and admissions critical graduate student information

• Write GRA / GTA contracts, submit GRA / GTA appointments and reappointments to the Engineering Payroll Office; Ensure GRA / GTA student tuition is paid accordingly and on correct account via Sponsored Invoice.(work with faculty for this information)

• Provide students with campus resources and with available resources within the community

• Manage the compilation of enrollment and program data for various constituents

• Recruit prospective students to the CBE and PSM programs and connect them with faculty. This includes traveling to various regional institutions and attending events and conferences for recruiting purposes

• Manage and execute two-day graduate recruiting event, Graduate Interview Days

• Manage and execute all graduate program events including new student orientations and graduate student feedback meetings

• Manage scholarship opportunities and awards process for Graduate Scholarships

• Maintain communication with program alumni

• Serve on school, college, and university committees as needed

Percentage Of Time60

Job Duty CategoryDepartment Administration

Duty/Responsibility

• Greet and direct visitors; answer telephone, address inquiries for information including referring students, clientele and others to appropriate source for problem resolution within the department. Mail service for the department, including all packages delivered to the department, email daily with orders received.

• Provide support to faculty, staff and students with Seminar Series speakers each semester, compiling and organizing the events to attend.

• Complete required travel authorizations and reimbursements for department visitors.

• Generate financial document for Internal Orders, Disbursement Vouchers and Purchase Requests in Kuali. Compile and submit documents to Business Office for reimbursements.

• Supervise student employees hired to assist with general administrative and office management tasks. Recruit, hire and train student employees. Regularly assess performance to ensure timeliness, correctness and soundness of deliverables. Modify schedules and work plans to adjust for unforeseen situations.

• Develop and maintain procedures manual for the position and program.

• Administer the main fundraising operation for AIChE Student Organization

• Per University regulations, arrange all travel and post travel reimbursements for AIChE Student Officers to AIChE Student Conference

Percentage Of Time40%

Application Details

Special Instructions to Applicants

For full consideration, please upload a cover letter that clearly addresses the minimum and preferred qualifications for the position, your resume/CV, and the telephone and e-mail contact information for three professional references by 11:59 PM ( MST ) on June 2, 2024. References will not be contacted without prior notification to candidates.

This posting will remain open until filled, however for full consideration, applications must be received by 11:59 PM ( MST ) on June 2, 2024.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search ContactLavelle, Claire (claire.lavelle@colostate.edu)

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • The successful candidate must be legally authorized to work in the United States by the proposed start date. The Department will not sponsor a visa for this position. Will you be legally authorized to work in the United States by the proposed start date?

• Yes

• No

Applicant Documents Required Documents

• Cover Letter

• Resume or CV

Optional Documents