The Big Picture

DigiSay is a leading MPN (Multi-Platform Network) in the MENA region that has diversified its portfolio of services to be specialized in the media sector but aiming for those services to be scalable and technology-based. DigiSay's objective is to become one of the biggest digital media companies in the EMEA region using technology and targeting the global market and making sure it's a great place to work for.

About the Role

We are seeking a highly organized and tech-savvy Administrative Assistant to join our team. As an Admin Assistant, you will play a crucial role in providing administrative support and ensuring smooth operations within our organization. The ideal candidate will be proficient in utilizing technology tools, particularly Google Drive, and possess a keen eye for detail.

If you are a highly organized individual with strong tech skills and a passion for effectively managing information and administrative tasks, join our team and contribute to our ongoing success by ensuring our operations run smoothly and efficiently.

Responsibilities

• Utilize Google Drive and other relevant technology tools to efficiently manage and organize files, documents, and data.

• Implement and maintain a systematic filing system on Google Drive, ensuring documents are appropriately labeled, categorized, and easily accessible to authorized personnel.

• Assist with the creation, editing, and formatting of various documents, presentations, and spreadsheets using software such as Google Docs, Microsoft Office, or other relevant tools.

• Coordinate and schedule meetings, appointments, and travel arrangements, utilizing digital calendars and other scheduling software.

• Prepare and distribute memos, emails, and other correspondence, ensuring accuracy and timely delivery.

• Assist in the preparation of reports, presentations, and other materials as required.

• Serve as a liaison between departments, team members, and external stakeholders, ensuring effective communication and coordination.

• Conduct basic research and gather information as requested.

• Perform general administrative tasks, including answering phone calls, managing office supplies, and maintaining office equipment.

• Provide support to other team members and executives as needed.

Requirements

• Proven experience as an Administrative Assistant or similar role.

• Excellent proficiency in using G-sheets and Microsoft Excel is a MUST.

• Excellent proficiency in using technology tools, especially Google Drive, for filing and organizing documents.

• Experience in media and agency fields is a PLUS.

• Strong organizational skills and attention to detail, with the ability to handle multiple tasks simultaneously.

• Tech-savvy mindset and ability to adapt quickly to new software and tools.

• Proficiency in using office productivity software such as Google Docs, Microsoft Office, or similar tools.

• Excellent verbal and written communication skills.

• Strong problem-solving and decision-making abilities.

• Discretion and confidentiality when handling sensitive information.

• Ability to work independently and collaboratively in a fast-paced environment.

• Prioritization and time management skills.

• A positive attitude and willingness to learn and grow within the role.