Deputy Clerk

Posting Begin Date: 2024/05/03

Posting End Date: 2024/05/17

Work Type: Full Time

Location: Boise, ID, United States

Minimum Salary: 24.04

Maximum Salary: 27.64

Pay Rate Type: Hourly

Description

Office of Administrative Hearings Career Opportunity

The newly-created Office of Administrative Hearings (OAH) is seeking a full-time Deputy Clerk.

OAH’s central office is located in downtown Boise . The t ypical s chedule is in-person Monday through Friday , although as a legal position, occasional off-hours work may be required to fully discharge duties and meet deadlines. This position has a firm start date of July 1, 2024.

Applications will be accepted through 4:59 PM MST on the posting end date.

How to apply:

Please attach and submit the t wo (2 ) following documents to be considered for the position :

• Cover Letter

• Resume

  You can also email the documents to [email protected] .

  Example s of Duties

  (The examples provided do not cover all of the duties which the incumbent of this position may be required to perform.)

• Reviews active and inactive case reports and sets hearings and issues notices as necessary;

• Prepares orders, notices, and correspondence on routine matters;

• P roofreads and finalizes recommend ed and preliminary orders drafted by Administrative Law Judges (ALJs ) ;

• Maintains paper and electronic case files for ALJs including docketing all orders, notices, and reports into the case management system;

• Maintains the court calendar for ALJs including arranging and coordinating hearing locations statewide, locating and reviewing files, and preparing minutes;

• Prepares files and materials for court hearings;

• Accepts party filings, dockets, and distributes copies;

• Reviews documents for accuracy;

• Answers phone lines, routes calls, and operates all office equipment;

• Provides information to ALJs , other OAH staff, parties , and the public;

• Orders and inventories office supplies;

• Performs routine administrative support tasks;

• Prepares case status reports for the Chief Administrative Hearing Officer and other ALJs as requested .

  Minimum Qualifications:

• High school graduation or equivalent;

• A minimum of two years of experience as a court clerk, legal secretary/assistant, or a related position; three years preferred.

  Knowledge, Skills, and Abilities:

• Knowledge of general offi ce practice s and procedures;

• Knowledge of English grammar and punctuation;

• Knowledge of legal practices and procedures;

• Knowledge of Idaho administrative contested case proceedings preferred;

• Skill in the use of Windows Office software;

• Ability to follow complex verbal and written instructions;

• Ability to prioritize and organize work;

• Ability to communicate effectively verbally and in writing;

• Ability to establish and maintain effective working relationships with ALJs , co-workers, and the general pub lic;

• Ability to lift boxes weighing up to 30 lbs.;

• Ability to maintain confidentia lity

  *This position is exempt from classified state service and the Rules of the Division of Human Resources and the Idaho Personnel Commission.

  The Office of Administrative Hearings (https://oah.idaho.gov/about/) serves the citizens, businesses, and state agencies of Idaho by providing independent, efficient, and unbiased hearings of contested administrative cases, and facilitates the opportunity for parties to resolve their disputes through alternative dispute resolution.

Benefits:

This benefited position enjoys:

• Excellent medical, dental, and vision health plans 

• Nationally recognized PERSI retirement benefits 

• Paid sick and vacation leave accrual upon hire  

• Parental leave 

• 11 paid holidays annually

• A healthy work-life balance 

• Career growth and professional development opportunities

For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.