16333BR

Office Coordinator

Beverly Hills

California

Job Description

Sotheby’s International Reality is searching for an experienced Office Coordinator. The Office Coordinator is responsible for providing a high-touch level of hospitality and representing the brand and services Sotheby’s International Realty can provide, by anticipating and responding to the needs of clients, vendors, and the public, while maintaining a personable, team-oriented, and professional disposition. The Office Coordinator is also responsible for providing general administrative support to fellow staff and sales associates. Administrative Support to Office Management Duties:

· Assist with onboarding new agents, including welcome package, office keys, desk preparation, office tour, and other requirements deemed necessary by management team.

· Assemble recruiting packages and marketing materials for management use.

· Set up in-office trainings and office events, including ordering food, set up chairs, on-screen presentations, and printed handouts, as well as greeting and tracking all attendees.

· Provide additional administrative support to brokerage managers as needed, e.g., making reservations, contacting sales associates, distributing materials to sales associates.

Transaction Administration Duties:

· Enter and update all listings into appropriate databases, track necessary changes.

· Submit properties live on websites.

· Provide cross-functional support to marketing and transaction team members as needed.

· Process executed leases

Office Duties:

· Welcome on-site visitors, determine nature of business, offer refreshments, and announce visitors to appropriate personnel.

· Answer phones and direct callers to the appropriate destination.

· Submit signage posting/removal requests, manage A-frames and all sign orders.

· Order and maintain office supplies, forms, and equipment; call in copy repairs and building maintenance requests as needed.

· Order coffee supplies and maintain coffee and refreshments needs.

· Receive, sort, and route mail, send out UPS and courier services for agents and management. Maintain office mailboxes.

· Coordinate with IT team to manage equipment updates and agent requests.

· Process all incoming invoices.

· Prepare and distribute weekly sales meeting notes to all sales associates and management team, as necessary.

· Prepare and send tour sheets weekly.

· Maintain intra-office phone and email lists, distribute as needed.

· Provide general office support and back up to the Office Administrator

Other Duties:

· Maintain a high level of confidentiality at all times.

· Maintain a professional, organized, and clean work environment.

· Other duties as assigned by management to assist in the operation of the office/department.

Requirements:

· The ideal candidate must have a minimum of a 4-year degree or equivocal and/or related office administrative experience (preferably in a real estate office).

· Strong customer service skills with excellent communication skills, both verbal and written.

· Strong attention to detail and highly organized.

· Ability to interact successfully with both internal and external customers at all levels.

· Two or more years’ experience in a customer centric business environment with administrative responsibility for office operations.

Real Estate background preferred.

Employment Type

Full-time

Company

Sothebys International Realty

About Us

Sotheby's International Realty® (https://www.sothebysrealty.com/eng) is one of the world’s most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby’s auction house. Sotheby’s International Realty is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. (http://www.anywhere.re/) (NYSE: HOUS) is on a mission to empower everyone’s next move. Home to some of the most recognized brands in real estate Better Homes and Gardens® Real Estate (https://www.bhgre.com/) , Century 21® (https://www.century21.com/) , Coldwell Banker® (https://www.coldwellbanker.com/) , Coldwell Banker Commercial® (https://www.cbcworldwide.com/) , Corcoran® (https://www.corcoran.com/) , ERA® (https://www.era.com/) , and Sotheby's International Realty® (https://www.sothebysrealty.com/eng)

The Anywhere portfolio includes franchise and brokerage operations as well as national title, settlement, and relocation companies and nationally scaled mortgage origination and underwriting joint ventures. Supporting approximately 1.5 million home transactions in 2021, Anywhere is focused on simplifying, digitizing and integrating the real estate transaction for all consumers, no matter where they may be in their home buying and selling journey. With innovative products and technology, Anywhere fuels the productivity of its approximately 196,200 independent sales agents in the US and approximately 136,400 independent sales agents in 118 other countries and territories. Recognized for twelve consecutive years as one of the World’s Most Ethical Companies, Anywhere has also been designated a Great Place to Work four years in a row, named one of LinkedIn’s 2022 Top Companies in the U.S., and honored by Forbes as one of the World’s Best Employers 2022.

At Anywhere, diversity fuels success – for our company and for our employees. We strive to be the preferred company for diverse talent, committed to creating an inclusive environment that encourages everyone to succeed. We pursue talent – strategic thinkers who are eager to innovate, focused on execution and accountable for results. We value diversity – respecting backgrounds, cultures, perspectives.

You’ll find our commitment to diversity reflected in our achievements:

• Forbes 2022 Best Employers for Diversity.

• Forbes 2022 World’s Top Female Friendly Companies.

• Recognized on the 2020 Human Rights Campaign Corporate Equality Index.

• Recognized for gender diversity on our board of directors by Executive Women of New Jersey and Women’s Forum of New York.

With diversity, we succeed together. We hope you’ll join us.

EEO Statement

EOE AA M/F/Vet/Disability